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Unit Secretary Inpatient | Set Schedule in Indianapolis, IN at OrthoIndy

Date Posted: 1/3/2019

Job Snapshot

Job Description

Facility: OrthoIndy Hospital Main Indianapolis, IN 
Department: OIH Inpatient Services
Shift Details: Set Schedule: 30 hours per week with set schedule: Sundays 7a-1p, Tuesdays 9a-9:30p, Wednesdays 9a-9:30p

At OrthoIndy everything we do is about creating a caring, connected and committed workforce that directly improves the quality of life for our employees and customers.

Be a part of something great!

General Statement of Duties:

The Unit  Unit Secretary is responsible for providing clerical support to physicians and staff in a very busy and fast-paced department. The secretary coordinates unit processes, answers phone calls and calls lights, assists and directs visitors and families, assists with admission and discharge of patients, maintains supplies, and assists with departmental scheduling. The Unit Secretary should be able to organize, prioritize and complete tasks in a highly interruptive environment, must be able to effectively communicate messages and unit needs to others, and is required to maintain a high level of professionalism and superior customer service.

Essential Duties:

  1. Performs various clerical duties, such as filing, printing, copying, mailing, and basic functions in Microsoft Office documents.
  2. Enters information as needed in the nurse call system, assigns staff pagers, and monitors functionality of the system.
  3. Communicates using nurse call system, telephone, paging systems, and computer-based systems.
  4. Supports departmental staffing by preparing assignment sheet information, printing surgery schedules, and contacting staff to fill shifts.
  5. Admits, discharges, and registers patients in the Electronic Medical Records system.
  6. Maintains and orders unit supplies as necessary.
  7. Participates in disinfecting practices to keep the unit tidy and organized. Notifies Environmental Services of any cleaning needs.
  8. Reports malfunctioning equipment to Biomedical and Maintenance departments.
  9. Manages lost and found processes for the Inpatient Unit, specifically with patient items.

Technology Used:

ADP, Halogen, Meditech, Microsoft Office, Incident reporting system

Job Requirements


  • High school diploma or GED required; Specialty Training Beyond High School preferred
  • BLS certification required
  • 1-2 years of hospital experience in similar position preferred
  • Intermediate experience with Microsoft Office, hospital information systems, and medical terminology strongly preferred 

OrthoIndy is an Equal Opportunity Employer